Description
OVERVIEW
Time management training most often begins with setting goals. These goals are recorded and may be broken down into a project, an action plan, or a simple task list. Activities are then rated based on urgency and importance, priorities assigned, and deadlines set. This process results in a plan with a task list or calendar of activities. Routine and recurring tasks are often given less focus to free time to work on tasks that contribute to important goals.
This entire process is supported by a skill set that should include personal motivation, delegation skills, organization tools, and crisis management. We’ll cover all this and more during this workshop.
WORKSHOP OBJECTIVES
At the end of this workshop, participants should be able to:
• Plan and prioritize each day’s activities in a more efficient, productive manner
• Overcome procrastination quickly and easily
• Handle crises effectively and quickly
• Organize workspace and workflow to make better use of time
• Delegate more efficiently
• Use rituals to make life run smoother
• Plan meetings more appropriately and effectively
WHY SHOULD YOU ATTEND?
Research has consistently demonstrated that when clear goals are associated with learning, it occurs more easily and rapidly. With that in mind, let’s review our goals for today.
COURSE CONTENT
Goal setting
- The 3 P’s
- S.M.A.R.T Goals
- Prioritising your goals
- Visualisation
Prioritising your time
- The 80/20 rule
- Urgent vs Important matrix
- Assertiveness
Planning wisely
- Creating your productivity journal
- Maximising the power of your productivity journal
- The glass jar: Rocks, Pebbles, Sand and Water
- Chunck, block and tackle
- Ready, Fire, Aim!
Tackling procrastination
- Why we procrastinate
- Nine ways to overcome procrastination
- Eat that frog!
Crisis management
- When the storm hits
- Creating a plan
- Executing the plan
- Lessons learned
Organising your workspace
- De-clutter
- Managing workflow
- Dealing with email
- Using calendars
Delegating made easy
- When to delegate
- To whom should you delegate?
- How should you delegate?
- Keeping control
- The importance of full acceptance
Setting a ritual
- What isa ritual?
- Ritualising sleep, meals, exercise
- Examples of rituals
- Using rituals to maximise time
Meeting management
- Deciding if a meeting is necessary
- Using the PAT approach
- Building the agenda
- Keeping things on track
- Making sure the meeting was worthwhile
Alternatives to meetings
- Instant messaging and chat rooms
- Teleconferencing
- Email lists and online groups
- Collaborating applications
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